Summer Camp at Nevins Farm

Summer Camp Registration FAQ

When is summer camp?
Summer camp is hosted for 8 weeks during the summer, between typically from the last week in June until mid August.  Campers each attend a one-week session.  Due to the popularity of the program, we do not allow campers to register for multiple weeks of camp.  Sessions are divided by grade, and most grades have two session options.  Please note that grades are "rising," meaning the grade your child will be starting in September.

How and when can I register my child for summer camp?
To register your child for our camp program, visit www.mspca.org/nevinssummercamp and submit an electronic registration, which is available February 1st and will be posted until all spots are filled. You will receive an email confirmation that your registration was received by our staff.  A $25 deposit is required at the time of registration, and counts toward the total $350 tuition fee.  This deposit is non-refundable and non-transferable, so please review the session dates and rising grades before registering.

There are multiple sessions available for my child’s grade.  Can my child register to attend more than one week of camp?
No.  Each child may only be registered for one session, to ensure that we have spots available for everyone who wants to attend.  The reason we offer multiple sessions for most grade levels is to allow for more flexibility when scheduling campers while filling as many spots as possible.  When registering, not all sessions shown on the schedule may still be available for purchase (we have a built-in inventory).  One a session fills, it will no longer show as available, so you may have to choose a different session (if one is available).

In years past you allowed families to send two children on the same application.  Is this still the case?
You may submit registrations for multiple children at the same time, but we ask that you only register your own children (or those who live in your household).  Friends and relatives should register independently.  Please note that there is no guarantee that enough spots will be available for everyone who wants to attend together.  The best way to ensure that friends attend the same session is to register as early as possible.
 
I’ve registered my child.  Now what?
You will receive an automatic response in your email inbox within 24 hours with additional information, including the date(s) you can expect to receive paperwork we will need and how to pay your remaining tuition balance.  If you do not receive this email within 24 hours, please contact our office to be sure it was processed: humaneeducation@mspca.org.  The required paperwork includes a copy of your child’s immunization history, a model release form, and a camper profile.  Additionally, if your child will be taking medication to camp, we’ll need a medical authorization form on file.  You can request a copy of your child’s immunization record sooner, so that it is ready to mail in with the other paperwork you’ll receive (before April 12th).

When is the full packet of paperwork and payment due?
All paperwork and payment is due no later than Friday, May 3rd.  Packets should be submitted in full, either mailed or dropped off in person (we need hard copies).  Registrations that are not complete by this date are at risk of forfeiting their spot and losing their $25 deposit.  Additional instructions will be included in your email confirmation after registering online.

Is financial aid available?  How do I apply?
The MSPCA believes that all children deserve the opportunity to engage in meaningful humane education programs, despite financial hardships.  While we make great efforts to offer financial assistance to families in need, our funds are limited and we may have to make tough decisions if our requests exceed our scholarships.  We offer partial scholarships to families in need of financial assistance, typically offering to cover $175 of the camp tuition (half).  After you register, you will receive an email response with directions for submitting your financial aid application online.  You should have information handy, including your monthly household income, your rent/mortgage expenses, and all government programs for which you receive assistance.  This is due at the same time that you register.  All requests for financial aid must be received by April 5th, even if camp spots are still available.  All awards will be granted, and families notified, by April 12th.

What if I apply for financial aid, but I don’t receive it (or enough of it) to send my child to camp?  Can I get my $25 deposit back?
Families who qualify for aid should expect to pay $175 total for camp ($25 deposit and $150 tuition fee).  Please keep this in mind when applying.  If you feel you have extenuating circumstances, and should receive more aid, please make note of this on your financial aid request form.  We have a limited amount of aid, and may or may not be able to award larger financial aid packages depending on the number of requests we receive.  Even if you don’t receive any government assistance, you may still be eligible for some financial aid.  There’s an opportunity on the request form to explain any other reasons you may have.  If you choose not send your child to camp because we can’t offer a large enough financial aid package, we may be able to offer a refund.  This will be determined on a case-by-case basis.

I have a flexible spending account for dependent care.  Does summer camp count as dependent care?
Usually, but you should check with your employer/HR department first to be sure.  Our tax ID is 042-103-597.

I want to change the week that my child is registered for camp.  How do I do this?
It is not usually easy for us to accommodate schedule changes, so please keep this in mind when registering.  Once a session has been filled, we can only move a new camper in to that session if we have a cancellation. Please email us at humaneeducation@mspca.org if you need to try to change your schedule. 

I registered my child for camp, but they can no longer attend.  What is your cancellation policy (am I eligible for a refund)?
The $25 registration fee for camp is not refundable at any time, so please email us at humaneeducation@mspca.org if you have any questions prior to registering.  If you have paid in full for camp, and need to cancel prior to June first, we will refund your tuition minus the $25 registration fee ($325).  If you have paid in full and are canceling at least two weeks prior to the start of the session your child is registered for, we will refund half of your tuition, minus the $25 registration fee ($163).  Cancellations made less than two weeks prior to the start of your child's session are not refundable.  Please email us at humaneeducation@mspca.org if you need to cancel your session.